We are simply connected via our screens. But but but! Your slang will nowhere help you in treading on the road to corporate field for that email are a panacea and so the emails that are helping you in stepping into the corporate field deserves  to be treated with a lot of care.

Respond quick

People seek our response so respond. Also by quick we do not mean that you have to hustle, take your time, do some research (if you need to), avoid technical jargon or clichés. The simpler it is the lesser are the chances for errors to creep in.

The heading says it all

Make sure your subject line is enough to convey all the content in a few words. Your subject line must match the message and at the same time it should be error free. Giving your reader a concrete reason to open your message (If it’s blank, you have missed your first opportunity to inform or persuade your reader).

Don’t reply to all

Privacy concerns are always on high alert. Do not hit “reply to all” unless every member on the e-mail chain needs to know. You have to make sure that you are not sending your answer to everyone in your contact list, irrespective of whether they want to know it or not. Think about whether that person needs to be included or if you are just going to clog their inbox. Everyone spends so much time reading and responding to emails, the fewer they get, the happier they will be. Also, you do not want to be branded as having poor judgment. Before you press send and reply to all, ask yourself if everyone really needs to get the message. If not, start removing recipients.

Proof read, ALWAYS

It’s always better to be double sure. Read your email before you send it because this is the time, you can improve upon your mistakes.

Do not attach unnecessary file

Do not attach unnecessary file, only gives them what is useful for them or what they asked you for (If necessary, send a zip file) not all that you want them to know. People usually skip over such attachments, they start losing their interest from the core of the matter.

Be concise

Be an engineer (to the point) and not a story teller. Write in a way that covers all the vital facts in the most concise manner. Do not drag things too much. To make sure that the readers not lose their interest, don’t go for repetition of stuffs, if you want to stress over something. You can switch to highlighting them, writing them in caps, or underlining them.

Corporate email etiquette

4 thoughts on “Corporate email etiquette

  • October 6, 2016 at 10:20 am
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    Thanks for appraisal…

    Reply
  • October 5, 2016 at 6:40 pm
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    The content was highly useful as well as apt.
    I look forward to more posts from your blog. Start posting more.
    The stuff was all great..!!

    Reply
  • September 29, 2016 at 1:40 pm
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    The information was highly supportive. Thanks for providing us knowledge for the same.
    Few points which we didn’t see while writing a mail are:

    We should never use bold letters to write unless writing any abbreviation. It seems as if we are shouting.

    Don’t use high priority all the time as we all have heard the story of kid who shouts of a wolf. If we’ll overuse it, people will loose the importance of our words.

    Improper use of spellings, punctuation & capitalization shows our poor skills and abilities.

    Reply

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